My macOS configuration
Creating a comfortable environment
Paul Krzyzanowski
September 1, 2022
Every year or so, I get a new Mac and have to set it up. I created this page as a checklist of things to configure. This is a personal cheat sheet to configure macOS to my liking. Your needs are almost certainly very different from mine.
System setup
These instructions are for macOS Sonoma.
Preferences
Show Bluetooth in the menu bar
System Settings > Control Center
Under Control Center Modules, make sure “Show in Menu Bar” is selected for:
- Wi-Fi
- Bluetooth
- Battery, Show Percentage
If using a mouse, enable the right mouse button and adjust tracking speed
If you have a mouse connected, you’ll see an entry for Mouse in the left column of System Settings:
System Settings > Mouse
If you plan to use only a touchpad, skip this step.
Make sure that right clicking is enabled on your mouse. It probably is, so you can skip this step.
Change the tracking speed to a faster value. I use 9/10, one step removed from the fastest.
Set the computer name
System Settings > Sharing
Go to System Settings and select Sharing. The name entry box is on the top.
Enable ssh login, file sharing, screen sharing
System Settings > General
Select Sharing. Check Screen Sharing, File Sharing, Remote Login.
When you select File Sharing, by default you only share your
public folder. Click the circled i and add others as needed (e.g., your home folder) by
clicking +
under the Shared Folders box and then navigating
to the folder.
At the bottom of the Sharing section, you’ll see the Local hostname. Click Edit and enter a name.
Disable automatic window resizing
I find it annoying to have a window resize to full screen if I move it close to the edge of the display. Disable tiling to stop this behavior.
System Settings > Desktop & Dock
Under the Windows section, turn off:
- Drag windows to screen edges to tile
- Drag windows to menu bar to fill screen
Reduce the dock size (or hide dock) & set dock magnification
System Settings > Desktop & Dock
Make the dock smaller and turn on mouse-over magnification. You can do this via the panel or by clicking and dragging the separator bar on the bottom right part of the dock. For a laptop or small screen, I sometimes hide the dock by checking Automatically hide and show the Dock.
I prefer a small zoom when hovering over dock items, so I:
- Check Magnification
- Set it to about 60%
Pick your favorite wallpaper
System Settings > Desktop & Screen Saver > Desktop
This is totally a personal preference. I find photo backgrounds too distracting for certain situations and use different wallpapers on different virtual desktops. Solid colors seem a bit too boring so I use a blurred-out version of the old Aqua Graphite wallpaper:
Move your wallpaper to some convenient place in the system (e.g., Photos/Wallpaper) and navigate it via the Folders selector in System Settings > Wallpaper.
For dynamic wallpaper, I use the macOS Monterey wallpaper from Vyncher. To install this:
- Download the wallpaper from vyncher.com/macos-monterey.
- Open System Settings > Wallpaper.
- Click on any wallpaper under the Dynamic Desktop category.
- Open a Finder window and navigate to the folder containing the wallpaper.
- Right click on the HEIC file and select Services > Set Desktop Picture.
Enable hot corners to put the display to sleep
System Settings > Desktop & Dock
Click on the Hot Corners button on the bottom right. Select Put Display to Sleep for the bottom-right corner. Select Quick Note for the top-left corner.
Enable screen zoom
System Settings > Accessibility
I don’t need it for reading but find it sometimes useful for zooming in on some images.
- Select “Use scroll gesture with modifier keys to zoom:”
- Select ^Control as the modifier key for zooming.
Change caps lock to control
System Settings > Keyboard
Nobody needs a CAPS LOCK key (unless you’re old and irate). Make it function like a Control key instead. Incidentally, the original IBM PC keyboard had the control key to the left of the A key. For some reason, it was changed to a Caps Lock key when the PC/AT came out.
Open System Settings and select the Keyboard tab. Click on the Keyboard Shortcuts… button under the Keyboard Navigation section.
Select Modifier Keys from the list on the right, Change the Caps Lock modifier to be ^Control and press Done.
Show character viewers in the menu bar
System Settings > Keyboard
I often need to enter special characters (e.g, Greek letters, math symbols, arrows) or need a reminder of what some of the keyboard modifiers do.
Open System Settings, select the Keyboard. Under the Text Input section, select Edit….
Check the Show Input menu in menu bar box. A flag will appear on the menu bar.
Customize character lists
Click on the Keyboard/Emoji/Symbol viewer in the top menu bar. It’s the icon that’s a rectangle with a couple of horizontal lines on the left and an X on the right. Click on Show Emoji & Symbols. A window with emojis will open. Have it show more options by clicking the rectangular window icon on the top right of the window. Then click the V symbol on the top left of the window. Select Customize List….
Select Show Emoji & Symbols. Select Customize List….
Check:
- Arrows
- Bullets/Stars
- Currency Symbols
- Digits - All
- Dingbats
- Emoji
- Enclosed Characters
- Letterlike Symbols - All
- Math Symbols
- Parentheses - All
- Pictographs
- Punctuation - All
- Sign/Standard Symbols
- Technical Symbols
- European Alphabetic Scripts
- Greek
- Latin
Then click on Done.
Finder setup
Show disks on the desktop
Finder > Settings > General
A clean desktop is wonderful but I find it clunky to open the finder app from the dock and type command-N to create a new finder window. Open the Finder, select Settings and select the General tab. Check Hard disks. Optionally, also check External disks, CDs, DVDs, and iPods, and Connected servers.
Uncheck “Open folders in tabs instead of new windows.”
Reduce the desktop icon size
Right click (control click) anywhere on the screen and select Show View Options. I resized mine to 60x60 for retina displays but that’s just a personal preference. With the touchpad on a notebook, you can change the desktop icon size dynamically by pinching or unpinching the touchpad with the mouse focus on the display.
Add content to the Finder’s sidebar
Finder > Preferences > Sidebar
Open the Finder, select Settings and select the Sidebar tab. Select:
Favorites
- Recents
- Applications
- Desktop
- Documents
- Downloads
- paul (your home directory)
iCloud
-iCloud Drive
Locations
- Hard disks
- External disks
- CDs, DVDs, and iOS Devices
- Cloud Storage
- Bonjour computers
- Connected servers
Tags
- Recent Tags
Show all file extensions in the finder
Finder > Settings > Advanced
Check Show all filename extensions.
There are three reasons I set this. First, I don’t need the mystery of hidden text in my file names. Second,
macOS is forgiving if an extension is missing, but Windows may not be. For example, you can open a jpeg file even if it doesn’t have
a .jpg
suffix. This will really confuse Microsoft Windows if you move the file to that system.
The final reason is security. Malicious files have been distributed with double extensions in their
names in the hope that the target will hide the final extension and think they are opening something
more innocuous. For example, “myphoto.jpg.xlsx” is an Excel file but may be mistaken for a jpg file if you
hide hide the filename extension.
Select column view
In most cases, I prefer the multi-column view of finder. Select Finder > View > As Columns. Go to View > Show View Options in the Finder toolbar and select Always open in column view.
Enable root access
A lot of people, for good reasons, will recommend against enabling the root account and suggest using the
sudo
command instead. I use root access too often and don’t have the patience to type the extra
characters before everything that needs to run as root.
See How to enable the root user on your Mac or change your root password.
- Choose System Settings from the Apple menu.
- Choose Users & Groups from the View menu.
- Click the Edit… button at the bottom right next to Network account server.
- Click on Open Directory Utility… in the window that pops up.
- Click the lock in the Directory Utility window and authenticate.
- Select Enable Root User on the Edit menu.
- Choose and enter a root password in both the Password and Verify fields, then click OK.
Software settings
Terminal
Bring the terminal to the dock
I use the shell (a.k.a. Terminal) a lot. If you don’t then this is useless to you.
- Open the finder. Select
Applications/Utilities
. - Click and drag Terminal.app (or just Terminal if you don’t show all extensions) to the dock.
Have the terminal close when you exit the shell cleanly:
- Launch Terminal.
- Select Terminal > Settings > Profiles > Shell.
- Select Close if the shell exited cleanly for When the shell exits:.
Safari
Safari homepage
- In Safari, go to Settings.
- Click on the General tab (far left).
- Set the Homepage to a blank field or to about:blank.
Safari website address and developer menu
Ever since Yosemite, Safari doesn’t show the full address of a web page by default.
- In Safari, go to Settings.
- Click on the Advanced tab (far right).
- Select Show full website address in the Smart Search Field on the first line of check boxes.
- At the bottom, check Show features for web developers.
Safari status bar
In Safari, Select View > Show Status Bar, although I’m not sure the status bar is really all that useful.
Mail setup
Add accounts
macOS enables your iCloud account but others have to be added. Go to System Settings > Internet Accounts.
Change Mail’s copy address behavior (not needed since Big Sur)
Starting in 10.6, Mail’s Copy Address copied the name together with the address in angle brackets. To just copy the email address onto the clipboard, run this in Terminal:
defaults write com.apple.mail AddressesIncludeNameOnPasteboard -bool NO
Change Mail’s message viewing and quoting
I don’t care for a conversational view of messages. Start Mail, select each mailbox, and uncheck View > Organize by Conversation.
I also don’t care for message replies to be quoted (indented). Select Mail > Settings. Under the Composing tab, uncheck Increase quote level.
Mark addresses
This highlights email domains that don’t end with one of the domains you list. I add my work domains here:
Check Mark addresses not ending with and enter domains in the form @domain1.com, @domain2.com
.
Software installation
Install dropbox
- Go to www.dropbox.com and download the installler
- Run the installer from the downloaded DropboxInstaller.dmg
- The installer will ask you to turn on Accessibility > Dropbox.
If you’re not asked to go the accessibility panel, you may need to do so manually to enable the Dropbox badge. Go to:
Settings > Privacy & Security > Privacy
Click the lock icon at the bottom left if the lock is in the locked position.
Select Accessibility from the list on the left and check Dropbox on the right.
Rsync home files
This is completely custom and will not apply to anyone else reading this. Go to system_setup in dropbox and:
cd System_setup
mkdir $HOME/bin
mkdir $HOME/.ssh; chmod 0700 $HOME/.ssh
cp -p qsync-in $HOME/bin
cp -p bash_profile $HOME/.bash_profile
cp -p bashrc $HOME/.bashrc
cp -p zshrc $HOME/.zshrc
cp -p ssh/* $HOME/.ssh
chmod 600 $HOME/.ssh/*
sudo cp -p hosts /etc/hosts
bash ./qsync-in
Also, copy:
/usr/local
Set your login shell to bash
I’m too accustomed to bash. If you want bash to be your login shell, run:
chsh -s /bin/bash
Create a .bash_profile or .zshrc
If you use a shell and your shell is bash, you’ll want a .bash_profile in your home directory. What you put in your profile is really up to you. Among other things, I stick in an
export BASH_SILENCE_DEPRECATION_WARNING=1
export BC_ENV_ARGS=-q
PS1="\h|\W: "
set -o vi
The first item keeps bash from stating that zsh is now the default interactive shell on macOS. The second item keeps bc from printing a copyright notice. The third sets the prompt to the hostname|base_name_of_current_directory:. If you don’t use bc (or the shell), then you won’t care.
If your shell is zsh, then create a .zshrc in hour home directory. The basic for me is:
bindkey -v
export PROMPT='%m|%C: '
Sync Messages with iCloud
Not sure why this setting doesn’t get synced automatically. Open Messages. Go to Settings. Select the middle tab, iMessage and click on the Settings sub-tab. Check “Enable messages in iCloud.”"
Change software update frequency
By default, the Mac checks for software just once a week. Change this to daily with the command:
defaults write com.apple.SoftwareUpdate ScheduleFrequency -int 1
App Store software
I use:
- Flighty
- iMovie
- Keynote
- MultiMarkdown Composer 4
- Pages
- Slack
- SmugMug
- Craft: Mac App Store - structured & linked note-taking app
- Xcode
- Alternatively, you can just install the command line tools by running
xcode-select --install
from the shell. Also, you can run a command such as gcc, which will then prompt you to install Xcode’s command-line tools.
- Alternatively, you can just install the command line tools by running
- Microsoft OneDrive
Optionally:
- Blackmagic Disk Speed Test
- Diagrammix
- EagleFiler
- iBooks Author (no longer available)
- Novabench
- Pixelmator
- The Unarchiver
- ( Mindnode 6 )
Set up OneDrive
If OneDrive is installed, enable third-party Mac extension on the finder
- Go to System Settings and select Extensions in the second row of icons.
- Click on Finder Extensions in the left column and check OneDrive Finder Integration in the box on the right.
Run OneDrive.
- Authenticate with your Microsft Office 365 email address and password.
- Choose your OneDrive folder. I just have one called OneDrive under my home directory
- WHen you get the screen that states Your OneDrive Is Ready for You , check the box next to Open at login so my files sync automatically.
Additional Software
Install additional software. Other software I use:
Communication & collaboration
Utilities
- Adblock Plus: ad blocker
- 1Password 6: password manager
- Do not download the app store version if you have a standalone license
- I use an older version (6). Download that instead of the latest.
- Install the safari extension
- App Cleaner & Uninstaller: app uninstaller
- No longer available via the App Store since it uninstalls programs; get it from nektony.com.
- AppCleaner: This might be a viable alternative.
- OmniDiskSweeper
- FontBase: font manager
- Onyx: cleaner
- MOS: a utility that enables smooth scrolling and control of scroll direction with non-Apple mice. I don’t need this with the Logitech MX Master 3 but needed it with other mice that didn’t come with their own drivers.
Photography, design, and publishing
- Adobe Acrobat Pro 2017: pdf creator/manipulator
- Adobe Creative Cloud: Photoshop & Lightroom
- Nik Collection by DxO: mostly for Silver Efex Pro for black & white conversion
- ColorChecker Passport
- OmniGraffle Professional: diagramming
- PDF Expert: alternative to Acrobat Pro but far less featureful
- Scrivener: outliner, editor, and document management
- MacTex
- Complete TeX Live 2019 distribution
Other software
- Handbrake: Compressing videos)
- FreeMind: mindmapping
- Teamviewer: remote desktop
- Virtualbox: VM
- VMware Fusion: VM
- Tunnelbrick: OpenVPN for macOS
Homebrew
Homebrew is one of several package managers available for macOS. Installing packages such as Imagemagick is a pain without it.
Install it by running this in the terminal:
/bin/bash -c "$(curl -fsSL https://raw.githubusercontent.com/Homebrew/install/master/install.sh)"
Then install
imagemagick: image manipulation tools:
brew install imagemagick
exiftool: dislpay/manipulate EXIF headers in photos:
brew install exiftool
libdvdcss: DVD DRM decoder for use with Handbrake (if you plan to rip DVDs; I can’t remember the last time I touched a DVD):
brew install libdvdcss
Multimarkdown: Multimarkdown converter to html and latex:
brew install multimarkdown
Pandoc: document converter:
brew install pandoc
Printer/Scanner software:
- Printopia: share printers via AirPrint
- DisplayCAL: free monitor calibration software - supports older colorimeters and spectrometers
- Datacolor Spyder3Elite: monitor calibration
- Datacolor Spyder3Print: printer calibration
- Dell H825cdw
- Custom Install: no Fax Driver
- Epson P800
- VueScan: universal scanner software
Set up file sharing to enable the network printer’s scanner to save scans.
Open System Settings and select Sharing. Select File Sharing from the left list. Click ‘+’ under Shared Folders. Navigate to folder you want to use to store scans (/Volumes/P/Scans in my case). Click Add.
Microsoft Office
Still a de facto standard. I use the Office 365 subscription. You can install it via the App Store here
Or get it from Office 365:
- Sign in via office.com
- Select Install Software
- A reason for installing it from Microsoft is that you get the option of getting early access to new releases. After installation, start any Office program. Go to Help > Check for Updates and check the Join the Office Insider program to get early access to new releases box.
If you have a non-subscription version installed, copy
/Library/Preferences/com.microsoft.office.licensing.plist
from a computer that already has MS-Office installed.
Extra - make the Library directory visible in the finder
Apple hides this so that users don’t go poking around there. This means that you need to start from the Terminal app if that’s what you want to do. If you want to make the Library directory visible in the finder, run this shell command:
chflags nohidden ~/Library
If you want to make all hidden files visible in the finder, run this command:
defaults write com.apple.finder AppleShowAllFiles TRUE
and then restart the finder with:
killall Finder
Change the last parameter to FALSE in the ``defaults write` command to undo this. I choose not to do this because I don’t want to see extra clutter in my finder view and hidden files are rarely of interest to me.
Menu bar setup
Show the remaining battery life in the menu bar
This is only useful for laptops, of course. Older versions of macOS had a Show Time option. This is gone. If you want it, check out one of these menu bar programs
- Battery Monitor
- This shows you various battery statistics when you click on it and has options to show the remaining percentage or time.
- Battery Time Indicator
- This takes less space in the menu bar since it shows the remaining time within the battery icon. However, it does not show information on battery health.
If you use either of these, remove Apple’s battery icon from the menu bar by going to System Settings > Energy Saver and uncheck Show battery status in menu bar.
Show a calendar when clicking on the date and time on the top menu bar
If you’d like to see a monthly calendar when you click on the date and have options to configure the display of the date and time, there are several programs that do the job.
I use Mowglii’s itsycal. Itsycal is a tiny menu bar calendar that shows a monthly calendar when you click the clock.
Download the itsycal zip file.
Navigate to your Downloads folder and and drag
itsycal.app
toApplications/Utilities
.Click the program to run it.
Click on itsycal’s date icon and select Settings from the gear icon on the bottom right.
Check Launch at login and Automatically check for updates from the General tab.
Click on Appearance and enter the set the
datetime patterns
field to your preferences. Instructions for formats are here.
I use:
E MMM d h:mm aCheck Hide icon.
Since these programs replace the clock, you need to disable macOS from showing the clock. Since macOS 11.1 (Big Sur), clicking on the clock brings up the Notification Center, so it cannot be fully removed. Instead we will make it take up the smallest amount of space by selecting the analog clock display.
Run System Settings and select Control Center. Then scroll to the Menu Bar Only category and select Clock Options…. Under Time, select Analog for Style.
Disable Siri
I don’t need Siri. Remove it from the menu bar by going to System Settings and selecting Siri & Spotlight. Then select Siri from the list on the left under the Menu Bar Only heading and uncheck Show in Menu Bar in the right pane.
Arrange the menu bar
Non-system items in the meny bar can be rearranged by holding down the command key (⌘) while dragging the item. Move the date-time display as far to the right as it would go.
Disable automatic playing of songs during import on iTunes
Open the Terminal and run the command:
defaults write com.apple.iTunes play-songs-while-importing FALSE
Other software
Install command-line tools for Xcode
- Open the Terminal
- Become root
- Run gcc
- Agree to the license (“agree”)
If you don’t want to install all of xcode, run
xcode-select --install
Dock setup
Again, this is highly personal based on the software you use.
Remove:
- Siri
- Launchpad
- Numbers
Add
- Microsoft Word, Excel, PowerPoint
- Photoshop
The ordering I use is:
- Finder
- Messages
- Safari
- Calendar
- Contacts
- Notes
- Reminders
- Slack
- Teams
- Facetime
- Photoshop
- Photos
- VueScan
- Music
- Podcasts
- News
- TextEdit
- Word
- Pages
- Excel
- PowerPoint
- Keynote
- Terminal
- App Store
- System Settings
Mission Control and assign apps to spaces
**System Settings > Mission Control **
- Uncheck Automatically rearrange Spaces based on most recent use
- Uncheck Displays have separate Spaces
Assign apps to spaces:
- Control-click an app’s icon in the Dock.
- Choose Options
- Select This Desktop or Desktop on Display # have the app open in that space.
I assign Photoshop & Lightroom to different spaces from the main space.
**System Settings > Mission Control **
- Uncheck Automatically rearrange Spaces based on most recent use
- Uncheck Displays have separate Spaces
Enable SMS forwarding
On your iPhone, go to Settings > Messages. Select Text Message Forwarding and check the new computer so that it will send and receive messages from the iPhone.
Install fonts
I use FontBase as a font manager and store my core typefaces in Dropbox. Run FontBase and drag the collections under Install Fonts into FontBase. Typeface choice is highly personal. Here is what I use in addition to the standard typefaces installed by Apple and Microsoft:
Serif:
- Adobe Caslon Pro
- Adobe Jenson Pro
- Bembo Std
- Clarendon LT Std
- Excelsior LT Std
- ITC Giovanni
- Minion Pro
- Minion Std
- Perpetua Std
- Sabon LT Std
- Stempel Schneidler Std
- Trajan Pro
Sans Serif
- Formata
- Bell Centennial Std
- DIN Std
- Franklin Gothic Std
- Frutiger LT Std
- Myriad Pro
- Trade Gothic LT Std
- Univers LT Std
- VAG Rounded Std
- Segoe UI
Monospace
- Prestige Elite Std
- Teleprinter
Handwriting
- Ashley Script MT Std
- Balzano Std
- Bickham Script Std
- Brush Script Std
- Caflisch Script Pro
- Caliban Std
- Freestyle Script Std
- Kaufmann Std
- Kuenstler Script LT Std
- Ruzicka Freehand LT Std
- Shelley LT Std-Script
- Snell Roundhand LT Std
- Zipty Do Std
Decorative
- Caslon Open Face LT Std
- Clairvaux LT Std
- Dorchester Script MT Std
- Eurostile LT Std
- ITC Zapf Chancery Std
- ITC Zapf Dingbats Std
- Linoscript Std
- Linotext Std
- Nuptial Script LT Std
- OCRA Std
- OCRB Std
- Stencil Std
- Diploma